Documentation is crucial to create robust and trainable processes, however maintenance and upkeep becomes tremendously difficult over time.
Composition, Retention, and Control are three areas of document management that DocSigma is looking to solve. We'll look at each of these in more detail throughout the DocSigma's Approach series. Let's start with Document Composition and its challenges.
Common Document Composition Pain Points:
Writing documents from scratch takes a lot of time and focus from subject matter experts.
Making deviations, redlines or other temporary changes to existing documents is a tedious process.
Formats are inconsistent from writer to writer.
DocSigma's template and document creation tools are designed to cut down the time spent on composing and formatting documents.
Once a template is formed, then writing a document is as easy as filling out an outline of process steps. Think of it as using a mold to standardize the production of a part on a manufacturing line. The templates can be configured for each type of document you need to create, after which each draft takes only minutes to build.
That means reduced burden on your subject matter experts and technical writers, and a quicker turnaround time for deviations and redlines that need to be made to existing documents.
In addition, templating captures a consistent styling, naming convention and appearance. That eliminates what can be a time consuming and frustrating step in writing documents. Templates can be assigned at the division level so you have greater control on specific team needs and being able to guide users to the templates that are relevant to them.
Businesses are constantly seeking to get better and faster, but changes put a lot of stress on departments responsible for documenting processes. DocSigma is here to support you by providing a simple and effective means of drafting high quality process documents so you can spend more time on delivering value to your customers.
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